Who are EOPD.IE
Early Onset Parkinson’s Disease (EOPD.ie) is a completely voluntary registered not for profit, providing peer Parkinson’s support all over Ireland. We are a small but committed team with big plans for the future of the organisation.
Our aim is to assist people with Parkinson’s, their families and carers, health professionals and other interested people by offering support, a listening ear and information on any aspect of living with Early Onset Parkinson’s. Over 18,000 people in Ireland have Parkinson’s disease.
Vision
Everybody with Early Onset Parkinson’s Disease has what they need to live a fulfilling life.
Mission statement
Our mission is to improve the lives of people who live with Early Onset Parkinson’s Disease and support them to enhance their quality of life through information, advocacy, and peer support.
Our Services
Our primary focus is to identify people living with early onset Parkinson’s and support them on their journey through Education, work, and life.
We work with people with Early Onset Parkinson’s Disease, their family members/loved ones and a range of key stakeholders including clinical and allied health care professionals and researchers. By co-operating with the medical, scientific, social, and caring professions we aim to promote scientific research into the causes of, cure for and management of EOPD.ie and the alleviation of its medical and social symptoms. We will provide opportunities for people living with EOPD to inform research by relaying the difficulties and obstacles to living well with EOPD encountered by people who are at varying life stages.
Our members include many who are navigating a health system which often sees Parkinson’s disease as an older person’s disease. Many of our members are working full-time without any support and some may not disclose their condition for fear of discrimination or termination of their employment. We aim to support those who wish to and need to continue in employment by providing guidance on adaptations and information on financial support. Many employers have benefited by getting support to enable valuable staff to continue in employment.
EOPD.ie will be an identifiable focal point for all the community, including family members/loved one’s health professionals, researchers and the wider support community who have an interest in addressing issues particular to those who are diagnosed with EOPD. Some of our members are still in education, buying their first home, learning to drive and have young families. In enabling and assisting people to navigate these important milestones, we believe that it will benefit the public research community and help them to engage with the Parkinson’s community in a dynamic, systemic, and creative way.
Exercise and physiotherapy have been demonstrated to be crucial in alleviating some of the symptoms of EOPD. We will facilitate exercise classes to be given by appropriately experienced coaches. These will include a range of activities.
We will arrange information talks and presentations given by relevant experts including medical professionals, allied health care, community social supports, and others, specifically directed at EOPD to ensure we foster an inclusive model of support that is person centred.
The Role – Admin and Membership Support Officer
EOPD.ie seeks an organised, enthusiastic Admin & Membership Support Officer to join the team on a 3-day week (21 hrs). The role will focus on providing proficient administrative and operational support to our team and also assistance to our membership. The post-holder will undertake general administrative tasks, ensuring the EOPD.ie team has adequate support to enable efficient and effective consultancy. The ideal candidate will possess strong interpersonal skills, excellent attention to detail and the ability to multitask in a fast-paced environment.
This is an exciting opportunity for someone with experience in administration, office management, communications, and/or operations, with a keen interest in the not-for-profit sector, philanthropy and enabling organisations to deliver their programmes effectively. This role is ideally suited to an individual with at least 2 years’ experience in a similar administration, operations or client support role. This is an exciting juncture for EOPD.ie, and the role provides a great opportunity to join our small but mighty team.
To succeed in this role, you will have:
- Previous experience in an administration, operations or communications role.
- High level of computer literacy including experience using software such as Microsoft Office, PowerPoint, Excel software and/or other similar packages. (Canva, Mailchimp and WordPress would be a plus.)
- Excellent interpersonal and communication skills both in and outside of an office environment.
- A positive, can-do attitude and ability to be versatile and work as part of a small team.
- Excellent time management skills with the ability to balance and prioritise workloads.
| Title of position | Admin & Client Support Officer |
| Contract | 3-days /21 hours per week Position is available with immediate effect. |
| Salary | €30,000 Full time equivalent €18,000 Pro Rata (3-days per week) |
| Employer | EOPD.ie |
| Reporting to | Chairperson – Working closely with the Operations Working Group |
| Primary Location | Remote based work. Expectation that the successful candidate would attend meetings/workshops in person when required. |
ROLES AND RESPONSIBILITIES:
Roles and Responsibilities
The successful candidate will undertake the following key activities for EOPD.ie:
Members Support:
- Serve as a point of contact for general members enquiries and requests.
- Respond promptly and professionally to clients via various communication channels (phone, email, etc.).
- Provide accurate and up-to-date information to members regarding our services, information, and research.
- Keep abreast of key sectoral reports and trends in the charity sector.
- Support volunteers in the management and administration of key events.
General Office Administration:
- Ensure the running of a well-organised, efficient office.
- Act as first point of contact for new enquiries and for incoming calls and emails.
- Answering queries and providing accurate, timely information.
- General administrative support for the EOPD.ie Team.
- Assist with the preparation and maintenance of contracts, agreements, and other related documents.
- Support the Chairperson, operations working group with key day-to-day activities of EOPD.ie
- Regular input, updates and management of the various databases EOPD.ie has compiled, in terms of work content and members/prospect details.
- Provide general administrative support to the board, such as scheduling meetings, managing calendars, and handling correspondence.
- Liaising with EOPD.ie members, facilitators, venues etc. regarding event requirements.
- Attendance at online and on-site conferences and events, representing EOPD.ie and liaising with suppliers and organisers as required.
Marketing/Communications:
- Facilitate effective communication between the board volunteers and members consultants to ensure smooth project delivery.
- Prepare and distribute regular Action Plans, Updates, Members Reports, Surveys and EOPD.ie Newsletters to members and the board.
- Collaborate with EOPD.ie Marketing and Communications team to create and maintain client-facing communication materials, including but not limited to ezines, newsletters, member materials, presentations, and proposals.
- Support EOPD.ie’s Marketing and Communications team on the sourcing of sector and client news for EOPD.ie’s ezines, newsletters, and social media channels.
IT and Communications:
- Carrying out general IT tasks within the office. •
- Ensuring that telephone, email and web communication systems are functioning correctly.
- Supporting Marketing and Communications team to update and maintain the EOPD.ie website.
The Ideal Candidate
Knowledge & Experience
- A minimum of 2 years’ experience in an office administrative or operations role.
- Outstanding organisational abilities.
- Excellent interpersonal and communications skills
- Experience in Not-for-Profit / Charity Sector is a plus.
Competencies
- Strong organisational skills combined with excellent emotional intelligence. –
- Attention to detail.
- Pragmatic.
Recruitment Policy
At EOPD.ie we believe in creating a culture where our employees feel valued and heard. We believe that diversity of background, lived experience and opinion strengthens our team dynamic and we welcome and encourage applications from people of all backgrounds who represent the diversity of our society and promote equality and inclusion in the workplace. We know that experience comes in many forms, so if you think you could be a great fit for this role and are excited by it, we encourage you to apply, even if you don’t meet all the ideal requirements.
How to Apply
Please email your CV and a cover letter outlining your suitability for the role to
Contact
Larissa Griffin
Email address larissa@ghl.ie
by 5pm.
The subject line of your application by email should read NAME: Application for Admin & Client Support Officer, EOPD.ie. Please format your CV and cover letter in an editable (Microsoft Word) format.
| Deadline to apply | 18 Sept 2023 |
| Interviews | Week starting 18 Sept 2023 |
Further information on EOPD.ie and their services, clients and team can be found on their website